Start with a welcome, not a speech
The first few minutes set the mood for the whole evening. Instead of a long queue at the cloakroom and waiting for a speech, choose a welcome that gets people involved straight away: a welcome drink, a photo corner, or someone greeting guests at the entrance.
A humanoid robot at the entrance is a natural icebreaker. Guests stop, take a photo and have something to talk about from the very start. The robot does not greet guests non-stop, though: appearances alternate with breaks, and the operator keeps a safe distance and makes sure the queue keeps moving.
- a welcome at the entrance with the option of a photo together
- a short greeting on behalf of the company, agreed during preparation
- a photo corner with lighting that works even for phone cameras
- music playing from the moment guests arrive, so the space never feels empty
How to pace the evening so it keeps its energy
The most common mistake is a packed programme at the start and nothing happening after dinner. It works better to spread the key moments so that each one has its own space, with time for food and conversation in between.
Arrival
Welcome, drinks and photos. Guests settle in and catch up with colleagues.
A short speech from management
Keep it brief, ideally before dinner, while the room's attention is at its peak.
Dinner
Time for conversation, with background music and no main programme item.
An after-dinner surprise
One strong moment that opens the party part of the evening, for example a dance number.
Dance floor and free entertainment
A DJ or band takes over, and the photo corner stays open.
One strong moment instead of ten small ones
Guests mostly remember one or two moments from a party. It pays to invest in a single surprise with a proper entrance, music and lighting, rather than several weaker attractions that get lost in the noise.
A dance number by humanoid robots works as exactly that kind of moment: an entrance into a darkened room, music, lights and guests reaching for their phones. The number is short and connects to the programme, and the dance floor opens straight afterwards.
Timing matters. A surprise makes sense once guests have eaten, the room is full and nobody has started to leave. Agree it with your host or DJ so the room is ready for it without knowing exactly when it is coming.
How to get people onto the dance floor
A dance floor does not fill itself. What helps is a clear signal that the fun is starting now: a change of music and lighting, and something that draws people into the middle of the room.
A robot dancing on the floor among the guests is a natural invitation. People join in, film and take photos, and when the robot leaves for its break, the dancing carries on with the DJ.
- agree the moment of the entrance and the track with your DJ
- keep the dance floor and the robot's route free of steps and cables on the floor
- light the dance floor so photos and videos look good
- follow the robot's appearance immediately with a dance set
What not to forget during preparation
For every programme item that needs space or technical support, it is worth connecting the supplier with the venue in good time. For a robot, the main things to check are the floor surface, the route, the backstage area for preparation and the exact time of the entrance.
RobotShow prepares programmes for events across the Czech Republic and handles events abroad individually, so let us know early if your party is outside the country.
- the evening's schedule with times for the main programme items
- contacts for the venue coordinator and for the DJ or band
- a floor plan of the room, the dance floor and the entrance
- where the team will have a backstage area to prepare the robot
- whether you will have a photographer, and agreeing the main moment with them
Photos and videos your colleagues will want to share
What remains after a party is mainly photos and short videos. If you plan for them in advance, you will have content for internal communications and your company's social media, and guests will take home a memory they are happy to show others.
Agree the main moment of the evening with your photographer or videographer so they know when and where to film. For a robot dance number, it pays to stand at the edge of the dance floor with the light behind them and to shoot in portrait format for social media.
- give your photographer the times of the main programme items
- set up a spot for group photos with good lighting
- decide where and when you will share the photos after the event
- respect the wishes of guests who prefer not to be photographed
How to request a programme
The quickest way is to send us the basics: the type of event, the date, the venue, the approximate number of guests and the evening's schedule. From that, we will suggest where the robot fits and how many short appearances make sense. Send a no-obligation inquiry and the price will be quoted individually, based on the scope and the location.
Frequently asked questions
When is the best time for a surprise at a corporate party?
Most often after dinner, when the party part of the evening begins. The surprise then flows naturally into dancing.
How long does the robot perform at a party?
The team is on site for the whole agreed time window, and the robot performs in short appearances with breaks. We propose the number of appearances based on your schedule.
Can the robot welcome guests on behalf of our company?
Yes, the welcome can be tailored to your event. We agree the exact form during preparation.
What if the party is in a smaller space?
What matters most is a flat surface, a clear route and space for preparation. We assess the venue from a floor plan and photos.
Related
Quick no-obligation inquiry
A few details are enough – we will fine-tune the rest together. Sending the form is not a booking.
Technical details and the final programme are always confirmed by our production team. About RobotShow